A sponsored student is one whose student fees are paid for by an agency outside of Indiana University. Sponsors may include:
- Employers
- Government agencies
- Vocational rehabilitation
- Military branches
- Foreign governments
- Trusts
- 529 plans
How to sponsor a student
Paying a scholarship
Note that unless you intend for a student’s scholarship to pay only tuition and fees, the procedure for making a scholarship payment differs from making a sponsor payment.
Are you a sponsored student?
Keep in mind that when we receive a voucher from your sponsor, you’re authorizing the release of any student records that are required for us to invoice your sponsor.
Starting the sponsorship process
Your organization (or the student you’re sponsoring) must submit a financial voucher or other documentation indicating what portion of the student’s tuition and fees should be billed to you. This voucher might be considered:
- An authorization
- A letter of credit
- A financial guarantee
- For 529 plans, a letter indicating how many hours the student has remaining before achieving their degree
The documentation should include, at a minimum, the following information:
- The sponsored student’s name and university ID
- The authorized term (e.g., spring 2019) or range of dates covered by the voucher
- Sponsor contact information, including name, mailing address, and phone number of the primary contact
- The amount authorized or the types of charges covered by the voucher
Sponsored student vouchers, invoices, and due dates
To avoid late fees, be sure to submit vouchers to the Office of the Bursar at IU Indianapolis by the due date listed on the student’s bill. Vouchers submitted after the fourth full week of a term may be declined. As a sponsor, you cannot make your payment of fees conditional upon final grades, course completion, or employment status.
We’ll credit the student’s account within 48 hours after we receive a voucher, and we’ll send you an invoice after the term’s refund periods end. The invoice will be due in full within 30 days.
If you don’t pay in full by the due date, we’ll contact you to determine why payment has been delayed. If you neither pay nor respond, we’ll contact the student at their university email address to request that they follow up with you. In most cases, a delay in payment is due to a sponsor needing additional information from the student.
We reserve the right to decline further vouchers from you if you do not pay.
Submit a voucher
IU Fort Wayne Payment Center
ATTN: Sponsor Team
PO Box 6020
Indianapolis, IN 46206-6020
Email: iufw.bursar@iu.edu
Fax: 317.278.1579
Phone: 833.384.8784
Students: Stay informed
Be sure to monitor your university email. A credit on your bursar account does not mean your sponsor has paid. If your sponsor fails to pay by the due date on a bill, you may face a past due balance on your account. It’s your responsibility to prevent late fees from accruing on your account. Contact the Office of the Bursar to discuss payment options if your sponsor hasn’t paid by the due date.
Pay a student’s scholarship
You may pay an IU Fort Wayne student’s scholarship by check or electronic funds transfer. (Scholarship checks for a student attending another IU campus should be mailed to the campus where the student is enrolled.)
Be sure to send the following information along with your check or in an email to inschlr@iu.edu when funds are transmitted:
- The student’s name
- The student’s 10-digit university ID
- Name, address, phone number, and email of the person or organization providing the scholarship
- Name of the primary contact, if different
- Name or title of the scholarship Scholarship amount Check number, if paying by check
- Any instructions regarding posting the scholarship
- How funds should be disbursed (fall, spring, summer, or split equally between fall and spring)
- The term to which scholarship funds should be applied
- Documentation indicating that a payment is for a previous or future academic year, if applicable
Unless you specify otherwise, all scholarships are posted as general awards with no restrictions on application, allocation, or refund eligibility. If you intend to pay tuition and mandatory fees only, use the sponsorship instructions on this page instead.
Due to the volume of scholarships we receive, we can’t guarantee full compliance with any donor limitations placed on scholarship funds. Additionally, funds cannot be restricted to paying specific fees.
Send a check
Scholarship checks should be made payable to Indiana University and mailed to:
IU Fort Wayne Payment Center
P.O. Box 6020
Indianapolis, IN 46206-6020
Include the student’s name and university ID on the memo line. Please do not include the student as a co-payee as this will delay processing. Scholarships submitted before or during the fall semester for an amount more than $1,000 will designated as two term award (split fall/spring) unless otherwise noted.
Your canceled scholarship check serves as your receipt. We strongly recommend that you do not send checks by certified mail.
Transfer funds electronically
Indiana University accepts electronic fund transfers for student scholarship payments. Requests should be made by the donor and not the student. Contact the Office of the Treasurer at treasury@iu.edu for information on how to submit scholarship payments by ACH or EFT.
When to pay
Please note that we will not bill you for scholarship payments. If you require an invoice or bill, the student must provide you with a copy of their bursar account statement.
We recommend that you submit your payment early enough for scholarships to credit to a student’s account before their charges are due. Students may accrue late fees if we don’t receive your scholarship payment prior to the student’s bursar bill date.
| Semester | Recommended payment date | Final payment deadline to apply this semester |
|---|---|---|
| Fall | August 1 | December 1 |
| Spring | December 1 | April 1 |
| Summer | April 1 | August 1 |
Receiving a refund
If a student withdraws before the end of the first week of classes, funding is removed.
If a student you’re paying a scholarship for withdraws from IU Fort Wayne after receiving an award, it’s your responsibility to collect from them any scholarship funds that were disbursed. However, if the student withdraws before receiving the award, we’ll refund undisbursed funds directly to you.
Undisbursed scholarships are generally reviewed and refunded to donors during the second week of each semester. You (or the student) may email inschlr@iu.edu to request that funds be returned to you prior to this period. Be sure to include the reason why you’re requesting a refund.
The initial refund process may take up to ten business days to complete. Refund checks will be issued by IU Financial Management Services and can take up to six weeks. Please contact the Office of Student Scholarships if you do not receive a refund check within the normal six-week processing time.
How to get more information about a scholarship recipient
Although we will confirm a student’s enrollment at your request in order to facilitate a scholarship payment, we are unable to monitor a student’s continued enrollment or academic progress. You should contact the student directly to get the following information:
- Estimated cost of attendance
- Verification of actual cost of attendance
- Financial need
- Other awards
- Enrollment verification
- Evaluation of academic performance
For other student information, including official university documentation of financial aid information, contact the Office of Student Scholarships prior to the semester’s recommended payment date. The student must have an authorization to release confidential information on file with us before we can fulfill your request.
